Olympia Staffing OS - requirement to invoiceBack to product portfolio
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Staffing-Operations software

Run staffing from requirement to invoice.

Olympia Staffing OS is for firms that work across vendor requirements, recruiters, consultants, ATS records, right-to-represent forms, timesheets, MSRs, billing, and invoices. It can run standalone or sit beside systems like JobDiva, Bullhorn, Ceipal, spreadsheets, and internal ATS databases.

Scope Staffing OSSee workflow
Vendor JD - sourcing support - resume screen - RTR - submission - consultant onboarding - MSR - timesheets - invoice - margin report
Workflow

The staffing desk and back office in one operating layer.

Recruiting desk

Capture vendor JDs, required skills, bill rate, location, duration, end client, source, submission rules, and recruiter ownership. Build approved-access search support, import resumes, score fit, draft outreach, capture screening notes, lock rate, generate RTR, tailor resumes, and prepare submission packets.

ATS compatibility

Use copy/paste mode, CSV import/export, browser-assisted recruiter workflows, and API sync where the customer has approved access.

Consultants

  • Onboarding checklist
  • Visa and work authorization notes
  • Rate and terms
  • Assignment details
  • Document reminders

Billing

  • MSR tracking
  • Pay and bill rate margin
  • Timesheet intake
  • Invoice generation
  • Outstanding balance follow-up

Integrations

JobDiva, Bullhorn, Ceipal, Outlook, Gmail, calendars, accounting systems, document stores, and internal databases can be scoped as approved integrations.

Positioning

Not a rip-and-replace if they already use an ATS.

Standalone

For firms that need a clean staffing workflow without a heavy enterprise ATS.

Copilot

For firms already using JobDiva or Bullhorn, Olympia becomes the speed layer around the system of record.

Custom

For firms that need portals, bots, billing dashboards, email sync, or custom integrations around the core workflow.

Next step

Start with one real client workflow.

We can scope the first workflow around vendor JD intake, candidate screening, right-to-represent, consultant onboarding, or billing. The system should prove value before making bigger platform claims.

Talk to Olympia